Controller of Examination

Dr. K. Premalatha

Controller of Examinations

Dr. K. Premalatha, Associate Professor, Department of chemistry, has pursued her M.Sc in Organic Chemistry and Ph.D from Osmania University, (Indian Institute of Chemical Technology, Hyd). She was awarded ‘Prof N.V.Subba Rao memorial Gold medal’ and ‘Dr.K.Anji Reddy’s Gold medal’ for securing highest marks in M.Sc Chemistry with Organic chemistry in 2001 from Osmania University. She was also awarded the prestigious “Junior Research Fellowship” by Council of scientific and Industrial Research (CSIR), New Delhi. She has done her Postdoctoral studies from Ohio State University, USA. She has 21 years of Research experience and 12 years of teaching experience. She has published 26 research articles in reputed international journals and a US patent to her credit. She has completed UGC (start up) project and the ongoing project is CURIE Grant for Women PG Colleges (DST). She served as I/C head, Department of Chemistry, Academic Coordinator, Controller of Examinations. Joint Director for PG admissions and Coordinator for Centernary Celebrations. She has been awarded Vice Chancellor Award 2022 for Research Excellence from Osmania University and also awarded the Associate Fellow of Telangana Academy of Sciences in recognition to her contributions to Science & technology in the year 2024. Presently she is the Controller of Examinations, VCI women’s University.

Functions of the Office of the Controller of Examinations

The key role of the Office of the Controller of Examination is to ensure the seamless and efficient conduct of all examinations within the University. It is responsible for organizing, scheduling, and overseeing internal and external exams while maintaining the confidentiality and security of exam materials. It facilitates fair and timely evaluation of student performance, processes results with accuracy, and ensures compliance with academic regulations. Additionally, it acts as a central communication hub for exam related matters and addresses any grievances or issues that may arise and maintains detailed records for future reference and audit.

Responsibilities of the Office of the Controller of Examinations:

The following work shall be attended by the Office of the Controller of Examinations.

• Issue of schedule of examination with respect to the academic calendar, notification of examination fees for end semester examination, issuing the semester memo’s, Provisional certificates, Consolidated Memo’s and Original degree certificates.
• The online fee portal is activated prior to the commencement of the examinations.
• Preparation of detailed Semester end examination Time Tables and publishing it on time. Scrutiny of examination application forms of candidates before the commencement of Practical/ Theory examinations.
• Preparation of the subject-wise, paper-wise and date-wise statement to print question papers with code. The number of copies of question papers to be printed shall be 10% in excess than of actual requirement in each subject.
• The question paper packets shall indicate course, subjects, semester, date of examinations, time of examinations, and number of question papers in each packet etc.
• Maintenance of all records, statistics, stock registers and database of candidates related to examinations.
• Processing and passing of bills of remuneration of TA, evaluation of answer scripts and other Conveyance/Allowances.
• Issue of appointment orders and relevant documents to the internal and external examiners, Paper setters etc.
• Distribution of hall tickets to the students
• Arrangements for conducting examination, collection of answer papers, processing answer scripts for online valuation, processing and declaration of results.
• Preservation of valued answer scripts at least for four years after the announcement of results.
• Arrangements for preparation and distribution of marks cards and other certificates to the candidates.
• Collection and maintenance of statistical data regarding the number of examinations, number of candidates registered for each examination, the number regular candidates and repeaters, percentage of passes, receipts and expenditure on each category of examination etc.
• Preparation of rank lists and their transmission to appropriate authorities/bodies.
• Re-evaluation of valued answer-booklets requested by the candidates on revaluation application form with due fees.
• Scrutiny and passing of the bills of printing and purchase of stationery etc.
• Assisting in constitution of committees to deal with all types of cases of misconduct/ malpractices, detected before, during and after examinations.
• Dealing with matters of examination fees and refunds, if any.
• Announcement of results of examinations, dealing the cases of withheld results for future announcement and follow up work in cases of discrepancies
• Issue of duplicate marks card, consolidated marks card, rank certificate, etc.,

Contact : oucwexb@gmail.com
Phone: 040-24657085